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Undocumented object: an
object in a museum’s physical possession or control that is unsupported
by any documentation and/or lacks sufficient evidence to prove museum
ownership. Also commonly called objects "Found in Collection," "FIC's," or "the Registrar's
Nightmare."
By Melinda Simms
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Essential
to a museum’s collection management
system is the ability to account for the objects in its collection.
Standardized record keeping almost always assures that objects entering
our institutions are properly accounted for and documented. At best,
these standards guarantee that an object in the museum's possession is
either owned by the museum or can be directly traced to another owner.
They ensure that objects are uniquely numbered and described—methods by
which they can be tracked and linked to their documentary information.
They also ensure that should the need arise, the museum can judiciously
remove the objects from the collection. |
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Objects
that lack sufficient documentation can
raise complex issues surrounding their ownership and disposition.
Reconciling undocumented items, what many museum professionals
sometimes refer to as objects "found in collections," or "FIC's"
can
potentially be a time consuming, confusing undertaking. In some states,
legal statutes help regulate the resolution of these types of items.
However, the laws vary significantly from state to state in their
complexity as well as in the breadth of materials they cover and they
can be
difficult to decipher without legal aid. |
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FIC
object reconciliation can present a host
of unique issues that are not pertinent to other museum objects, and
thus are not as easily or readily addressed. As there is little
information
gathered in a single format available on reconciling FIC items,
the following reference guide is intended as a starting point and
supplies procedural
recommendations and resource appendices to be used by collections
personnel (both amateur and professional) who are trying to reconcile
FIC objects in their museums:
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